I. ROLES AND RESPONSIBILITIES

Manage Fixed Assets and Tools:

• Record and track the receipt, transfer, and disposal of fixed assets and tools.
• Review documents related to the import and transfer of fixed assets.
• Maintain accurate records of the quantity, condition, and value of fixed assets.
• Create and update asset cards and associated documentation.
• Depreciation and Asset Allocation:
• Accurately calculate and record asset depreciation in compliance with Ministry of Finance regulations.
• Classify and allocate tools based on their useful life and recommend one-time or multiple-time allocations.
• Reflect depreciation values and monitor the use of depreciation funds promptly.

Asset Control and Inventory:

• Conduct regular and ad-hoc inventories of fixed assets.
• Verify the usage and condition of fixed assets across departments.
• Prepare disposal and liquidation records when applicable.
• Compare actual assets with records post-project completion and report discrepancies.
• Label assets with asset codes after verification.

Cost Control and Reporting:

• Monitor new investments, repairs, and renovation costs related to assets and tools.
• Compare payment documents with project estimates and flag over-budget cases.
• Ensure Microsoft Dynamics 365 data align with physical records and financial documents.
• Prepare monthly reports on fixed asset status and cost tracking.

Compliance and Communication:

• Ensure accurate classification of expenses by category and cost center.
• Collaborate with the Project Department for accurate budgeting and control.
• Handle unexpected audits if fraud or discrepancies are suspected.
• Perform additional tasks as assigned by Accounting Management.

Inventory Process Control

• Oversee the inbound/outbound inventory process at the central warehouse and distribution centers, ensuring accuracy with physical stock.
• Reconcile other inventory transactions to detect and prevent irregularities.
• Report promptly on any unusual warehouse activities.
• Verify and assist with suspended transactions not integrated into the SAP system.

Item Code & Promotion Management

• Validate and create new item codes and promotions:
• Ensure completeness of item information and check for duplicate codes.
• Verify Item Master Data for accuracy and coordinate with the requesting department if discrepancies arise.
• Review and assess promotion requests, providing feedback if proposals are incompatible with the system or impractical.

Regular Inventory Audits

• Conduct monthly, quarterly, and annual stock audits:
• Reconcile actual stock levels with system data.
• Review explanations for variances and analyze loss values against defined limits.
• Participate in warehouse closures, major stock counts, and quarterly/year-end audits.
• Ensure system adjustments are accurately made after audit approvals.

Ad-hoc Inventory Audits

• Initiates spot-check audits if discrepancies or fraud are suspected.
• If irregularities cannot be explained, prepare reports for management and recommend corrective actions.
• Implement immediate risk mitigation measures once approved.

Consignment Inventory Reconciliation

• Reconcile consignment inventory with suppliers.
• Address any unexplained discrepancies through official documentation and submit to senior management.

Warehouse Code Management

• Create new warehouse codes as needed.
• Monitor warehouse status and close inactive warehouses once inventory is cleared.

Inventory Aging Reports

• Prepare weekly stock aging reports and identify slow-moving items:
• Flag inventory over 90 days for review and propose handling solutions.

Monthly Reporting & System Control

• Ensure all inventory-related documents are updated in D365.
• Reconcile inventory movements (NXT) across warehouses and D365.
• Establish provisions for inventory obsolescence.
• Monitor and resolve pending PR/PO/GRPO/Inventory transfers older than 30 days to maintain system integrity.
• Evaluate and report Cost of Goods Sold (COGS) for Service, Retail, and Wholesale business units.

Import Documentation Management

• Collect, verify, and maintain complete import documentation after deliveries.

Other Duties

• Complete ad-hoc tasks assigned by the Chief Accountant (CA) or CFO

II. REQUIREMENTS:

• University degree or higher
• Graduated in Accounting, Auditing, or Finance
• At least 03 years of working experience as a Payable Accountant.
• At least 6 months of experience in Fixed Asset and Inventory Accountant.
• Master the MS office suite, particularly Excel.
• Advanced knowledge of Vietnamese Accounting Standards and the prevailing tax regulations.
• Strong experience with ERP Systems (SAP / Hana/Microsoft Dynamic 365).
• Careful, agile, honest, reliable, punctual, and paying attention to details.
• Ability to organize data, files, and other information.
• System Thinking
• Willingness to travel for asset inspection and audits.
• Strong attention to detail, ability to work under pressure, and meet deadlines

Please, Send your CV via email: phu.tran@tinicorp.com